Executive Administrative Assistant         Apply HERE      

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Signalink, Inc., Madison, AL

Description

Signalink is looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Duties and Responsibilities

Duties include:

• Develop organizational procedures and systems for office personnel, including filing and scheduling

• Manage Executive Schedules

• Order supplies and equipment 

• Coordinate executive and project-level travel 

• Maintain Conference Room Calendars and Cleanliness

• Coordinate special events and meetings

• Prepare & review correspondence, awards, and other executive documentation

• Provide program support functions

• Prepare & maintain briefings, files, spreadsheets, and schedules

• Coordinate & track external inquiries, suspense, and action items

• Prepare notes and meeting minutes as as required

• Answer phones and act as principal front desk liaison

• Purchasing

• Inventory Management

Required Education

High School Diploma

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Experience:

Preferable, but not required

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Required Skills 

Familiar with Microsoft and basic computer skills

Calendar Scheduling

Keen written and spoken articulated grammar 

Quick Learner

Professionalism

Problem-solving abilities

Strong attention to detail and follow-through skills

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Security Requirements:

Must possess or be eligible to obtain a secret clearance